Cocktail parties are among the easiest events to organize. This is because they are often short and sweet, and are held mostly for guests to get to know each other better. However, you should also keep in mind that while these gatherings are rather relaxed compared to other types of parties, as the organizer you need to overseer the event as it happens-and even as it ends.
But how do you effectively manage a cocktail party? Here are 5 easy ways:
- Secure what the venue can and cannot offer.
Securing a venue is one of the fundamental steps towards organizing a cocktail party. You have to find a get a venue ahead of schedule so that you can host the party at your targeted date and time. When finding venues, it is also important to know what it can and cannot offer. These include the catering, lights and sounds, decorations, and other needs. This way you know whether you are spending enough for the venue, and as well as how you can allot the rest of your budget for other needs.
Most party venues in Singapore do have packages for cocktail events; you may want to look at their offers so that you know how far your budget for venue rental will go.
- Ensure your supplies.
While party venues in Singapore cover mostly the basic needs of your event, you should also be prepared to shell out other supplies, ranging from paper napkins to cleaning materials, and even a contingency for food and drinks. This way you are sure that your guests are kept pampered throughout the whole party, even if it lasts only for a short period of time.
- Gather your mix tapes.
Cocktail parties do not necessarily require a DJ at hand, unless otherwise you are hosting a bigger event. Rather than hire a DJ to play the tunes, you may just have your audio setup ready and plug in your phone or mp3 player and start pumping the music.
You may also want to ask your guests if they want to serve as momentary DJs so that they too can play their favourite songs during the party. This trick can actually save you a lot of money, since DJs are usually paid if not per hour then by a gig set.
- Check your guest list several times.
Cocktail parties do not necessarily cover a big audience; in fact, you are able to pull off a successful fete with just a guest list of less than 100 people, depending on the purpose of the event.
What you need to keep in mind when it comes to cocktail events is that you are hosting a party for targeted guests. These are not free-for-all parties where everyone can join to drink and have fun. You may want to contact your guests early to confirm their attendance, and likewise inquire if they will be having a plus-one to the event. This way you can also prepare for an extra number of guests, not just the ones on your list.
- Know how to end the fete.
Cocktail parties usually end after an hour of guests socializing with each other, especially if these are held during lunchtime or in the afternoon. However, if your party is scheduled to be held in the evening, then there is a likelihood that your guests will push to extend the party hours.
Depending on the hours you can consume in the event, as well as your targeted closing time, you should learn how to end the party. You may want to turn off the music and switch on the lights as a solid reminder that the party is over, or announce to the crowd that you are about to close the event.